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Every week brings new projects, emails, documents, and task lists. Just how much of that is completely different from the work you have done? Odds are, not much. Many of our tasks are variations on something we have done countless times before.
Do not reinvent the wheel each single time you start something fresh. Instead, use templates–standardized documents as starting point. Once you save another version of the template add, eliminate, or alter any data for that document that is unique, and you are going to have the work done in a fraction of this time.
Programs work everywhere: in word processors, spreadsheets, project management programs, survey programs, and also email. Here is the way to use templates from your favorite apps–and the way to automatically generate documents from a template–so you can get your common tasks quicker.
Templates take the time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template requires far less time than formatting something from scratch. It’s the difference between copying and pasting some text, or retyping it.
That is not the only benefit: Using a template means you’re not as likely to leave out crucial information, too. By way of example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract every time) guarantees you won’t leave out that crucial clause about owning the content as soon as you’ve paid for this.
Templates additionally guarantee consistency. Perhaps you send regular project updates to clients or investors. Using a template, you know the update will constantly have the formatting, layout, and structure.
How to Produce Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is simpler to delete information than add it in, so err on the side of including rather than too little.
Imagine you are creating a template of your resume. You’d want to record in-depth facts about your duties and accomplishments, and that means you are going to have all the information you need to apply for any job.
You can always delete less-important notes on, but if it’s not from the template you might forget it.
Some applications will automatically fill in these variables for you (more on that in a little ). But if you have to fill in the information on your own, include some text that’s obvious and simple to look for so it is possible to find.
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