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Each week brings documents, emails, new jobs, and job lists. How much of this is different from the work you’ve done? Odds are, not much. Many of our daily tasks are variants on something.
Do not reinvent the wheel each time you start something new. Rather, use templates–standardized files with formatting and text as starting point. Once you save a variant of the template, just add, eliminate, or change any info for that record, and you are going to have the new work done in a fraction of the time.
Templates work anywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here is the way to use templates and how to create documents from a template–so you can get your common tasks faster.
Templates take time to construct, and it’s easy to wonder whether they are worth the investment. The short answer: absolutely. Editing a template requires far less time than formatting something from scratch. It is the distinction between retyping it, or copying and pasting some text.
That’s only one benefit: Using a template means you’re less likely to leave out key information, also. For example, if you need to send freelance writers a contributor arrangement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause about owning the content once you’ve paid for it.
Templates additionally guarantee consistency. Maybe you send regular job updates to investors or clients. With a template, you know the update will have the same formatting, layout, and structure.
How to Produce Great Templates
Not all templates are created equal–and some things do not need a template. Listed below are a couple of guidelines to follow.
First, templates should be comprehensive. It is easier to delete info than add it in, so err on the side of including too rather than too small.
Imagine you are developing a template of your resume. You’d want to list in-depth details and that means you’ll have.
You can always delete notes later on, but you might forget it when it is not in the template.
Some tools will automatically fill in these factors for you (more on this in a little ). But if you need to fill in the data on your own, include some text that’s simple and obvious to search for so you can locate text that has to be altered without much effort.
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