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Every week brings new jobs, emails, documents, and task lists. How much of this is different from the job you have done? Odds are, maybe not much. Many of our tasks are variants on something we have done hundreds of times before.
Don’t reinvent the wheel each time you start something new. Use templates–standardized documents with formatting and text as starting point for work. Once you save another variant of the template add, remove, or alter any info for that unique document, and you are going to have the new work.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s the way to use templates and to create documents from a template–so you can get your tasks done quicker.
Programs take time to construct, and it’s easy to wonder if they’re worth the investment. The answer: absolutely. Editing a template takes far less time than formatting some thing. It is the difference between retyping it, or copying and pasting some text.
That is not the only benefit: Using a template means you’re less inclined to leave out key info, also. For instance, if you want to send freelance writers a contributor agreement, changing a standard contract template (rather than writing a new contract each time) ensures you won’t depart out that crucial clause regarding owning the material as soon as you’ve paid for it.
Templates also guarantee consistency. Perhaps you send customers or investors regular project updates. Using a template, you understand the update will have the same formatting, layout, and arrangement.
How to Create Fantastic Templates
Not all templates are created equal–and a few things don’t require a template. Here are a couple of tips to follow.
First, templates must be comprehensive. It is more easy to delete information than add it in, so err on the side of adding instead of too small.
Imagine you’re developing a template of your own resume. You would want to list facts so you’ll have.
You can delete notes that are less-important on, but you might forget it at the final 25, when it is not in the template.
Some tools will automatically fill in all these variables for you (more on this in a bit). But should you need to fill in the information by yourself, add some text that’s easy and obvious to look for so you can locate text that needs to be changed without a lot of effort.