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Each week brings files, emails, new jobs, and task lists. How much of this is different from the work you have done? Odds are, maybe not much. A number of our tasks are variants on something.
Do not reinvent the wheel each single time you start something fresh. Rather, use templates–as starting point for new work standardized documents with formatting and text. Once you save a variant of the template add, eliminate, or alter any info for that unique document, and you’ll have the job done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and also email. Here’s how to automatically create documents from a template — and the way to use templates from your favorite programs –so it’s possible to get your tasks done quicker.
Programs take the time to build, and it’s easy to wonder whether they are worth the investment. The answer: absolutely. Editing a template requires far less time than formatting some thing. It’s the distinction between retyping it, or copying and pasting some text.
That’s not the only benefit: Using a template means you’re not as likely to leave out crucial info, also. For example, if you need to send freelance writers a contributor agreement, changing a standard contract template (rather than composing a new contract each time) ensures you won’t leave out that crucial clause regarding owning the content once you’ve paid for this.
Templates also guarantee consistency. You send regular project updates to clients or investors. Using a template, you know the update will constantly have the formatting, design, and general structure.
How to Produce Great Templates
Not many templates are created equal–and a few things do not require a template. Here are a few guidelines to follow.
First, templates should be comprehensive. It is more easy to delete info than add it in, so err on the side of including instead of too little.
Imagine you are creating a template of your resume. You’d want to record facts about your duties and achievements, so you’ll have all the information you need to apply for any job.
You can always delete notes later on, but you may forget it in the final 25, if it’s not from the template.
Some tools will automatically fill in these variables for you (more on that in a bit). But should you need to fill in the information by yourself, include some text that is easy and obvious to search for so you can locate.