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Every week brings task lists, emails, documents, and new jobs. How much of this is totally different from the job you have done before? Odds are, not much. A number of our day-to-day tasks are variations on something we’ve done countless times before.
Don’t reinvent the wheel every time you start something new. Instead, use templates–as starting point for 17, standardized documents with text and formatting. Once you save a version of the template add, eliminate, or alter any info for that record that is unique, and you are going to have the new job done in a fraction of the time.
Programs work everywhere: in word processors, spreadsheets, project management apps, survey platforms, and email. Here is how to use templates and to generate documents from a template–so you can get your tasks done quicker.
Templates take time to build, and it’s easy to wonder whether they are worth the investment. The brief answer: absolutely. Editing a template requires much less time than formatting something. It’s the distinction between retyping it, or copying and pasting some text.
That’s only one advantage: Using a template means you’re not as likely to leave out crucial info, too. For example, if you need to send freelance writers a contributor arrangement, modifying a standard contract template (instead of writing a new contract each time) guarantees you won’t depart out the crucial clause regarding owning the content as soon as you’ve paid for it.
Templates also guarantee consistency. Maybe you send customers or investors regular job updates. With a template, you understand the update will have the formatting, design, and arrangement.
How to Create Fantastic Templates
Not many templates are created equal–and some things do not require a template. Here are a few tips to follow.
First, templates should be comprehensive. It is simpler to delete info than add it in, so err on the side of including too rather than too little.
Imagine you are developing a template of your resume. You’d want to list facts about your duties and achievements, so you’ll have.
You can always delete notes later on, but when it’s not from the template you may forget it.
Some tools will automatically fill in these factors for you (more on this in a little ). But should you need to fill in the information on your own, add some text that is easy and obvious to look for so you can find.
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