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Each week brings files, emails, new projects, and job lists. How much of that is totally different from the work you’ve done? Odds are, maybe not much. A number of our tasks are variations on something.
Don’t reinvent the wheel every time you start something new. Use templates–standardized documents with formatting and text as starting point. Once you save a separate version of the template add, remove, or change any info for that document, and you are going to have the new work completed in a fraction of the time.
Programs work anywhere: in word processors, spreadsheets, project management programs, survey programs, and email. Here’s the way to generate documents from a template — and the way to use templates from your favorite apps –so you can get your ordinary tasks quicker.
Templates take time to build, and it’s easy to wonder whether they’re worth the investment. The answer: absolutely. Editing a template requires much less time than formatting some thing from scratch. It’s the difference between retyping it, or copying and pasting some text.
That’s not the only advantage: Using a template means you’re less likely to leave out key info, too. For example, if you need to send freelance authors a contributor agreement, changing a standard contract template (instead of composing a new contract each time) guarantees you won’t leave out the crucial clause about possessing the material once you’ve paid for this.
Templates also guarantee consistency. Maybe you send regular project updates to investors or customers. Using a template, you understand the upgrade will have the formatting, design, and general arrangement.
How to Produce Fantastic Templates
Not many templates are created equal–and a few things do not need a template. Listed below are a couple of tips to follow.
First, templates must be comprehensive. So err on the side of including too instead of too little, it’s more easy to delete info than add it in.
Imagine you are developing a template of your resume. You would want to list in-depth details about your duties and achievements, so you’ll have.
You always have the option to delete notes that are less-important later on, but you may forget it in the final 25, when it is not from the template.
Some applications will automatically fill in all these variables for you (more on that in a bit). But should you need to fill in the data by yourself, include some text that’s easy and obvious to look for so you can locate.